Four Functions of Management Essay
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Four Functions of Management
A successful manager is one that leads his company to a stated objective by using all means available for accomplishing it by known procedures, guidelines and resources accessible. In order to reach this concept four functions are recognized. The four functions of management are planning, organizing, leading and controlling. Each of these functions helps the manager in a specific manner to aid in his managerial role. Many recommend following these four steps in order to achieve the success anticipated for future plans of the company. All four of these functions need to be given an equal amount of time as they are important elements in any organization's development and growth.
Planning is setting your ultimate goal, set of steps and tasks it in a convenient way. First goals need to be set, then strategies and standards need to be implemented, last resources have to be obtained and collected. The manager then needs to assign chores and goals for the employees to undertake as the next step in the heirachary. This is implemented in staffing agency by having a fore plan of the suitable candidate requirements; a goal set, and guided steps one needs to use to choose the best candidate. A manager usually answers the following question: What is the current situation in hand? What is the destination I want to reach? How do I reach this goal? All these questions have to be addressed in the plan. In many situations a certain plan needs to be modified, therefore usually a DOM (Daily Operations Manual) is used, with a recommendations for the employees to get acquainted with any updated on a regular basis.
There are several type of planning. There is strategic planning (long range plan), tactical planning (short range plan), or contingency planning (alternative plan). Strategic planning can answer such strategically important question as who the employee should be, tactical planning relates to how the crew should select the anticipated employee in accordance to the standards set, contingency planning is about having alterative means of finding employees if the current technique has failed.
Organizing defines the previous well planned goals into a integrated system, assigning them to employees and establishing commands to coordinate the work. A structural framework is needed to assemble all these factors together. This is done by organizing the plan and prioritizing the steps to recognize what should be done first and distinguishing subsequent steps throughout the process into a constructed structure. Then each employee is consigned a job to be completed, such as identifying the staff, reviewing there biodata and resumes, keeping accurate record and filing of applications in order for the goals to be obtained.
Leading is motivating a crew to accomplish a target. It is obtained by setting short and long term goals and gaining the ability to deliver these goals to them. The manager should be an idol model, powerful and respectable, and conflict solver, organized and calm, at the same time. This is achieved by being the leader of the process throughout all of its stages, supervising all the jobs appointed to all employees, making sure they are carried through accurately to pursue the objective wanted and using the authority given in a responsible and effective manner. Therefore, a manager should ensure that previous tasks have been completed, candidates to be staffed have been categorized, skills and other relevant data classified, records maintained in a proper way for future reference. A form of directing the workers can be through empowerment, i.e. giving power to reliable workers to make decisions, and being supported by managers at the same time.
Controlling means coordinating procedures and resources to achieve the preset objectives in a very effective and high-standard performance. This is done by thorough monitoring and following of the process updates and structures conducted. The performance should be measured throughout the whole deal and measured against the guidelines and goals set previously, making sure the quality is well maintained, if not to be abruptly located and corrected when needed. Control of the staffing agency must always be up to date, making sure that the objectives are fulfilled, and periodically evaluated.
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